If you continue to invite others to present at your meeting, this will be of interest to you. In working with a client, they asked me to recap my observations to one of their gatherings. Would you share any lessons you have?
- If you want to get control of a group, don’t just start talking. They will miss the beginning of what you are saying. Try saying ‘shhhhhhh’ into the microphone.
- Clip the mike to your lapel – even for the short introduction of the speaker.
- If the presenter has acronyms in their intro, clarify them prior to reading this information. Some people in the audience may not know what they mean.
- Put the introduction in bullet points. If the information is too lengthily, people will stop listening. I recommend 150 words or less.
- Perhaps add a picture of the presenter with five key points in their introduction in a slide at the beginning of the PowerPoint (of course, if PowerPoint is used!)
- When you do hold the microphone, holding it too close to you mouth creates feedback or a ‘pffff’ sound. The mic should be approximately 7 – 10 inches from your mouth.
Information for you to provide to the guest Speaker:
- Request the introduction at least 24 hours prior to the event.
- The speaker needs to be in the room a minimum of 30 minutes prior to the beginning of the program.
- Show them how to use remote
- Have a small table where they can put down their notes
- Have a bottle of water for them
- Do a microphone check
- Ask them to step around the lectern to engage the audience during their presentation if they are comfortable in doing that!
- Send ‘Speaker Tips’ to the speaker a few days prior to the presentation
- If possible, review basic format with speaker. For example, have the speaker give you a quick review and/or outline of their information.
- Let them know the dress for the group (business casual, business, casual)
These Speaker Tips can also be shared to eliminate distractions:
- Move on purpose and try not to sway or wander.
- Put notes down when not using them or they become a distraction.
- Repeat the question when asked so entire audience can hear and better understand your answer.
- How does the speaker want to be notified that they have 10 and 5 minutes left?
Having a prepared speaker will make any meeting a success. We have all seen disasters happen that were preventable.
Please let us know if you would like Marsha to tailor a program for you.
Marsha Petrie Sue
Professional Speaker, Executive Coach and Best Selling Author
Connect on FaceBook, LinkedIn, Twitter